Your event ends Friday.
Certificates are out by Monday.
Not three weeks later. Not after someone spends a weekend in Canva spelling four hundred names by hand. Within 72 hours of your event ending, your attendees have their certificates, your board has an attendance record that survives an audit, and your sponsors have their report.
Philippine professional societies, PRC-accredited CPD providers, university research and extension offices, alumni bodies, science organisations, and anyone else whose calendar has the same events on it every year, and whose certificates are always late.
If you are an accredited provider, none of this is optional for you. You have to issue certificates of attendance, and you have to keep records that stand up to a review. The question is only whether that work eats your senior people every single time.
Verified attendance record
Registration reconciled against who actually showed up. Deduplicated, timestamped, exportable, and kept in a shape that holds up if anyone audits it.
Personalized certificates
Issued to every qualified attendee, spelled the way they spelled it themselves, delivered to inbox, with a self-service link so corrections do not come back to you.
Close-out report
Registered versus attended, show rate, session-level attendance, and the sponsor deliverable checklist marked off. The document your board asks for.
Content pack
One recap post, ten photo selects, three quote cards, and a 30-second vertical cut, while the event is still recent enough to post.
A scope is only real if it says where it stops. This one stops here:
- ×On-site event management, production, suppliers, venue, food
- ×Camera work on the day: we work from your footage, or bring a shooter in at cost
- ×Paid advertising
- ×PRC / CPD filing. We prepare the records in the required shape. You file them.
I am not your accredited provider and I do not file on your behalf. I hand you records in the shape the filing needs. That line matters, so I would rather it be on the page than in the fine print.
Most of this is machine work, and I am not going to pretend otherwise. What I will not hand to a machine is the part where a misspelled name goes out to four hundred people under your organisation’s letterhead.
Up to 300 attendees
301 to 1,000 attendees
4+ events a year, up to 2 events a month
For context: a corporate photo-and-video package in the Philippines runs about PHP 25,000 and gives you beautiful files and nothing auditable. Doing this close-out by hand for a 300-person event is realistically 40 to 60 hours, which at Philippine agency rates is more than what is on this page.
Events over 1,000 attendees are quoted. Chapters and student organisations, talk to me: the number is not the point on a first one.
I have been the event director, not the vendor. Six times, across four institutions, since 2019.
- 2026Gen AI to Z Summit, UP Diliman: 795 registered, 341 checked in
- 2026EMC² Board of Trustees: alumni fundraiser
- 2020–2026Kalye Tunes: five iterations, UP Fair
- 2019Children's Science Interactive Workshop, Philippine Society of Youth Science Clubs
Gen AI to Z took me three months, worked around a full-time job, with a team of volunteers. Half the people who registered never showed up, and I only know that because I went back and reconciled the lists afterwards. Most organisers never do, which is why they keep paying catering on a headcount that does not arrive.
The close-out is the part that nearly broke us every single time. I build production AI systems for a living, currently as Technical Chief of Staff at a media group, so eventually I stopped complaining about it and built the thing that does it.
When is your next one?
Tell me the organisation, the event, the date, and roughly how many people. And tell me how long certificates take you now: that number is the whole conversation.